Add team project members in Visual Studio Team Services

Last Update: 1/12/2017

Team Services

Add members to your team project in Visual Studio Team Services, so you can share code and work with your team, track their status, coordinate dev, build, test, and release activities, and more. For Team Foundation Server, learn how to add team project members here.

When you add members to team projects, Team Services will automatically assign them Basic access, if your account has seats available, or Stakeholder access, if not. When a Visual Studio subscriber signs in, they'll get Basic access, and in some cases, additional features with specific extensions, like Test Manager.

To manually assign access levels, add members to your account instead. To control access to account resources, add permissions or restrict permissions instead.

Before you get started

If you don't have a team project yet, create your team project first. To add members to team projects, you'll need project administrator, project collection administrator, or account owner permissions.

Add members to your team project

  1. Sign in to your Team Services account (https://{youraccount}.visualstudio.com) as project administrator, project collection administrator, or account owner.

    Why am I asked to choose between my "work or school account" and my "personal account"?

  2. If you've turned on the Account Landing preview, from your Projects page (https://{youraccount}.visualstudio.com/_projects), find and select your team project.

    On your Projects page, select your team project

    NOTE

    Eventually, the Projects page will be turned on by default, so you can always go there to find your team projects.

    Otherwise, from your account home page (https://{youraccount}.visualstudio.com), select your team project. If you don't see your team project, try Browse.

    On your account home page, select your team project

    NOTE

    Eventually, Projects page will replace the account home page. so you can always go to the Projects page to create new team projects.

  3. Invite members to your new team project...

    On your team project home page, click Invite a friend

    Or invite them to an existing team project.

    On your team project page, click Manage team members

  4. Add your team members.

    Click Add

  5. Enter the email addresses for new users. Otherwise, enter the display names for existing users. Add them one at a time or all at the same time.

    Which email addresses can I add? ▼

    You must add email addresses for users who have "personal" Microsoft accounts unless your Team Services account uses your organization's directory to authenticate users and control account access through Azure Active Directory (Azure AD). If new users don't have Microsoft accounts, have them sign up.

    If your Team Services account is connected to your organization's directory, all users must be directory members and sign in to Team Services with "work or school accounts" that are managed by your organization's directory. If they're not members, have a directory administrator add them to the directory. That way, you can find them in this directory when you add users by searching for their email addresses or display names.

    Add members' sign-in addresses or display names

    Add members' sign-in addresses or display names

    Members are now added to your team project

    After you add members to your team project, each member gets an invitation email that links to your Visual Studio Team Services account. They can use this link to sign in to your account and find your team project. First-time members might be asked for extra details when they sign in to personalize their experience.

    Why can't I add any more members?

Next

Q&A

Q: Why can't I add any more members to my team project?

A: Your Team Services account is free for the first 5 users with Basic access. You can add unlimited Stakeholders and Visual Studio subscribers for no extra charge. After you assign all 5 free users with Basic access, you can continue adding Stakeholders and Visual Studio subscribers. To add a 6th user or more with Basic access, you'll need to set up billing in Azure. You can then pay for more users who need Basic access, return to your Team Services account, add these users, and assign them Basic access. This lets you pay monthly for their access, and you can cancel anytime.

If you need more Visual Studio subscriptions, learn how to buy these subscriptions from the Visual Studio Marketplace.

Q: Why can't some users sign in?

A: This might happen because users must sign in with Microsoft accounts unless your Visual Studio Team Services account controls access with Azure Active Directory (Azure AD). If your account is connected to Azure AD, users must be directory members to get access. How do I find out if my account uses Azure Active Directory (Azure AD)?

If you're an Azure AD administrator, you can add users to the directory. If you're not, work with the directory administrator to add them. Learn how to control account access with Azure AD.

Q: Why can't users access some features?

A: Make sure that users have the correct access level in the Users hub. For Team Services, learn how to manage users and access levels. For TFS, learn learn how to change access levels.

Also, some features are available only as extensions, so you'll need to install these extensions. Most extensions require that you have at least Basic access, not Stakeholder. Check the extension's description in the Visual Studio Marketplace.

For example, to search your code, you can install the free Code Search extension but you'll need at least Basic access to use the extension. To help your team improve app quality, you can install the free Test & Feedback extension, but you'll get different capabilities based on your access level and whether you work offline or connected to Team Services or TFS. To create test plans in the Test hub, you'll need to install the Test Manager extension. Some Visual Studio subscribers can use this extension for free, but users with Basic access will need paid extension access before they can use Test Manager. Learn how to get extensions for Team Services or how to get extensions for TFS. Also, learn how to buy access to the TFS Test hub.

Q: Why did some users lose access to certain features?

A: This might happen for different reasons.

Q: How do I find out if my Team Services account controls access with Azure Active Directory (Azure AD)?

A: If you have at least Basic access, here's how:

  1. Go your Team Services account settings.

    Go to account settings

  2. Under Settings, check if your account controls access with Azure AD.

    Go to Settings, check for a connected directory

    If your account is connected to your organization's directory, this means that only users from your organization's directory can join your account. Learn about controlling account access with Azure AD.

Q: How do I remove users from my Visual Studio Team Services account?

A: Learn how to delete users across all team projects in your Visual Studio Team Services account. If you paid for more users, but don't need their account access anymore, you must reduce your paid users to avoid charges.

Q: Why don't users appear or disappear promptly in Team Services after I add or delete them in the Users hub?

A: If you experience delays finding users or having them promptly removed from Team Services, like in drop-down lists and Team Services groups, after you add or delete them through the Users Hub, please report a bug at Microsoft Connect so that we can investigate.

Q: Why must I choose between a "work or school account" and my "personal account"?

A: This happens when you sign-in with an email address, like jamalhartnett@fabrikam.com, that's shared by your personal Microsoft account and by your work account or school account. Although both identities use the same sign-in address, they're still separate identities with different profiles, security settings, and permissions, so you see this screen when you sign in:

Choose work or school account, or personal Microsoft account

  • Choose Work or school account if you used this identity to create your Team Services account or signed in with this identity before. For example, choose this option if you used to sign in to Team Services here:

    Old signin for work or school accounts

    Your identity is authenticated by your organization's directory in Azure Active Directory (Azure AD), which controls access to your Team Services account.

  • Choose Personal account if you used your Microsoft account with Team Services. For example, choose this option if you used to sign in to Team Services here:

    Old signin for Microsoft account

    Your identity is authenticated by the global directory for Microsoft accounts.

Q: Why can't I sign in after I choose either "personal Microsoft account" or "work or school account"?

A: This happens when your sign-in address is shared by your personal Microsoft account and by your work account or school account, but your selected identity doesn't have access. Although both identities have the same sign-in address, they're still separate identities with different profiles, security settings, and permissions.

Please try signing out completely from Team Services by following the steps below because just closing your browser might not sign you out completely from Team Services. Then sign in again to Team Services, and select your other identity:

  1. Close all browsers, including those that aren't running Team Services.

  2. Open a private or incognito browsing session.

  3. Go to this URL: http://aka.ms/vssignout

    You'll get a message that says "Sign out in progress". After you're signed out, you're redirected to the Visual Studio page @www.visualstudio.com.

    Tip If the sign-out page takes more than a minute, close the browser, and continue.

  4. Sign in to Team Services again. Select your other identity.

Q: How do I find a project collection administrator?

A: If you have at least Basic access, you can find your project collection administrator in your Team Services account's security settings.

  1. Go to your Team Services account's security settings.

    Click gear button, Security

  2. Under Security, view your project collection administrators.

    Go to Project Collection Administrators, Members

Q: How do I find the account owner?

If you have at least Basic access, you can find the current owner in your Team Services account settings.

  1. Go to your Team Services account settings.

    Go to account settings

  2. Under Settings, find the current owner.

    Find current owner

Q: How do I get help or support for Team Services?

A: Try the Team Services forum or Team Services Support.